Job Title: Business Administrator

Function:                     Motion (A Mediahuis Ireland Company) 

Reporting to:              Chief Operations Officer

Location: Dublin; Hybrid

Why us?

At Motion, everything we do is aimed at providing motorists and retailers with the most innovative and progressive tools to buy and sell a vehicle in Ireland. Our forward thinking, ambitious people are constantly adapting and thinking creatively to offer ideas and solutions to give our industry leading brands the competitive edge.

We prioritise the well-being of our employees by creating a safe, supportive, and inclusive work environment that fosters physical and mental well-being. We strive to create an environment where diversity is valued and everyone can bring their true, authentic selves to work.

At our state-of-the-art purpose-built automotive space in the heart of Dublin city, you will join the motor industry’s greatest minds, working on Ireland’s leading automotive websites; Carzone.ie, CarsIreland.ie and Cartell.ie. From the penthouse floor of the Independent House, this relaxing environment hosts a number of impressive features including; a pool table, collaborative spaces, free snacks, kitchen as well as a beautiful view of the city and Croke Park.

Want to progress even further in your career? We provide a long-term learning environment where we will support your development in learning new skills via our internal educational platforms and external degrees and courses where needed.

And that’s not all! We provide a strong package of benefits for Motion team members that includes:

25 days annual leave

Income Protection

Health & Wellness events

Paid Maternity & Paternity Leave

Hybrid working schedule

Life Assurance

Equality, Diversity and Inclusion events

Company Pension Contribution

Educational Assistance

Bike to Work Scheme

and so much more ‿

The candidate?

We’re looking for a highly organised, proactive Business Administrator to work closely with our executive and senior management team. This is a key role for someone who enjoys variety, takes ownership, and thrives in a fast-moving, entrepreneurial environment.

You’ll be the person who keeps things running smoothly behind the scenes; staying one step ahead, anticipating needs, managing competing priorities, and ensuring information, decisions, and actions flow efficiently across the organisation.

In a nutshell you will:

Support the Exec & Senior Management Team

• Provide day-to-day support to the executive team so they can stay focused on what matters most

• Keep on top of priorities, deadlines, and actions, stepping in where needed

• Anticipate needs and help solve problems before they become issues

Scheduling & Organisation

• Manage busy calendars, meetings, and logistics

• Coordinate agendas, prep materials, and follow-ups

• Handle scheduling conflicts with confidence and good judgement

Communication & Coordination

• Act as a go-to point of contact between the exec team and internal/external stakeholders

• Manage the flow of information and respond to requests quickly and clearly

• Take accurate messages and make sure the right people have what they need

Meetings & Follow-ups

• Prepare documents and presentations for meetings, including board meetings

• Take meeting notes, track actions, and follow up to keep things moving

• Make sure actions are completed ahead of future meetings

Processes & Projects

• Help develop and improve internal processes to make ways of working more efficient

• Coordinate people and resources to keep projects and tasks on track

• Support ad-hoc projects across the business

Team & Admin Support

• Assist with internal communications, team events, and off-site sessions (if required)

• Help with basic finance admin (POs, expenses, invoices)

Does this sound like you?

• 2+ years’ experience in a similar business admin / EA role

• Comfortable handling multiple tasks and switching priorities when needed

• Naturally organised with great attention to detail

• Strong written and spoken English

• Is proactive and happy working on your own initiative

• Stays calm under pressure and enjoys solving problems

• Has great people skills and builds strong working relationships

• Understands business priorities and uses good judgement

• Brings a positive, can-do attitude and isn’t afraid to think differently